Businesses today expect fast and efficient information sharing…

Meet a powerful and robust electronic document control tool

Do you have the capability to deliver document control at the click of a button, from any location, at any time?

Capable of controlling CAD files, technical drawings and day-to-day business documents throughout their entire lifecycle, DataViewer provides your authorised staff, contractors and clients with access to documents, through your chosen web browser.

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CUSTOMISE DATAVIEWER TO YOUR BUSINESS MODEL

So many benefits to meet evolving document control challenges

Access from any location and at any time. Authorised parties can view and mark-up documents without the need to use the native file application, while maintaining strict version control.

DataViewer is designed with configurable features that address a wide spectrum of lifecycle business processes, and cater to, almost any type of electronic file.

  • computer screen highlighting document control

Project files are stored in their native file format so that you can integrate documents with your legacy ERP and Mapping systems.

CONTROL ENGINEERING FILE WORKFLOW

Control your business-critical documents throughout their entire lifecycle

DataViewer is packed with Workflow and Transmittals modules to make managing documents and drawing files easy to manage throughout their entire lifecycle.
Swiftly control and access technical project documents worldwide from a central repository through Internet Explorer.

Why choose DataViewer?

This advanced and powerful drawing and document management software offers you ultimate peace of mind with functionality that can be tailored to your business needs, ensuring you only pay for what you use.

At the press of a button, speedily handle complex engineering and CAD files. Let us design a plan for you that is super easy to use, without the unnecessary whistles and bells…

Any Web Browser

Access DataViewer from any web browser, to review document records and perform critical life-cycle actions based upon record security access rights (i.e. Check In, Check Out, Edit, Mark-up, Distribute etc.)

Configured Interface

A highly configurable user interface can be utilised by user groups or by the entire organisation. 

Multiple Environments

Implement in multiple environments such as Thick Client (i.e. desktop application), Thin Client (i.e. Web), Hosted/Cloud and accessible via Citrix, VPN, PC or tablet and iPad type smart devices. 

File Link Addresses

Email links to documents rather than actual document files, reducing wait time in electronic transmission.

Visual Workflow

Built-in graphical workflow engine to improve visual production.

Indexing

Tailor your document/drawing records and index accordingly to reflect a many-to-many relationship. 

Transmittal Generator

A built-in customisable transmittal generator fits any business need.

  • Access and manage technical project based documents from a central repository through your web browser
  • Drawings can be quickly located and are never lost or misfiled
  • There is always strict version control so that there is never any doubt ‘who has got what’ and if all modifications and amendments have been incorporated
  • A drawing’s links to other references, templates and files are fully protected in the case of document modification or deletion
  • Share documents and drawings on the web, control versions, view and mark-up documents without the need for the native file application
  • Reference files are also managed by DataViewer without requiring a third-party application
  • Project files are stored in their native file format, for easy document integration with legacy ERP and Mapping systems
  • High search functionality is facilitated by rich metadata tagging, plus ability to search within documents, even drawings!
  • Compliance and legislative requirements for document storage are scrupulously met
  • File compression is automatically applied to files when checking out, downloading, or viewing documents thus maximising performance of data transmission
  • Configuration changes can be made easily by the desktop administrator and be automatically published out to the web interface
  • SSL capabilities
  • URL links back to specific document sets for easy life cycle processing
  • Automated user login
  • DataViewer simply stores files into pre-configured file share locations accessible to the user only through DataViewer. This means the actual files are not stored inside the database (as a binary object BLOB) or inside a database vault, instead the native file is always the native file.

Improve…

business processes

Increase…

workplace effectiveness

Significantly…

reduce costs

PRODUCT INFORMATION

Key Features

As part of our commitment to continuous improvement, the latest Dv16 version is brimming with heightened features and functionality based upon current user feedback. Users wanted more performance power and increased web interface browser access that caters to our new normal remote working ways. DataViewer has delivered with Dv16. Concurrent licensing makes Dv16 more flexible and affordable, so you only pay for what you use. The addition of Single Sign On has made Dv16 even more secure.

Here’s a full round-up of what’s changed for the better

We understand that one size does not fit all. For those of you seeking even more, there are many aspects of DataViewer that can be incorporated to cater for individual needs… You are in control!

Let’s dig deeper into further DV16 features…

Graphical User Interface

Customised

User Interface

Design your screens, add your logo and change your colours easily with the built-in screen painter. Everything is configurable to the way you like to do business.

Administration

Utilities

DataViewer has been developed with easy-to-use administrative utilities that allow you to customise the look, feel and nomenclature to fit your existing business applications. This enables you to configure a document control tool that complements your existing business scenarios. These utilities are used to create unique database fields specific to your document indexing needs and life cycle processing actions.

Tailored at time of

Installation

The full suite of DataViewer products are developed so that they can be tailored at the time of installation without any modification to the actual software code.

Below is a list of a few of the things you can do when designing a DataViewer system:

  • Create unique indexing identifiers for categorisation and indexing of various document types.
  • Identify the type of database field (i.e., text, lookup, date, memo, etc.) to control input and eliminate user error.
  • Have an unlimited number of database fields.
  • Establish which fields are mandatory.
  • Establish which fields are displayed on which user profile templates.
  • Establish which fields are editable by which user profile level.
  • Establish document access and menu security rights.
  • Establish what process macros (i.e., Check In, Check Out, Revise, Approve, etc.) are to be available.
  • Search and retrieve documents based upon any combination of these categorisation/index values.

Distribution and Exporting

DataViewer provides flexibility when it comes to distributing individual, groups or sets of documents. Some of the more popular methods are summarised as follows:

Transmittals

Distribute documents with complete history. Document and Drawing packages can be sent out via email, FTP, or printed. A PDF transmittal cover sheet is generated automatically and included with the email.

  • Generating a formal Transmittal with selected documents as attachments and forwarding (via email or printed output) to recipient(s)
  • Emailing the actual document files to recipient(s)
  • Emailing electronic links to the documents to recipient(s)
  • Printing documents and distributing to recipient(s)
  • Exporting and/or archiving to other media
  • Converting sets of documents to .DWF or .PDF
  • Compressing the transmittal set of documents into a single zip file

Binding

Prepare packages of documents and drawings and select the many options available such as binding the Drawing xRef prior to sending them out via the DataViewer automated transmittal feature.

Using DataViewer search capabilities, the user inputs their particular search criteria. DataViewer returns a listing of the documents found and allows the user to tag those documents they wish to distribute. Then the user selects the appropriate DataViewer distribution option (like one of those noted above).

Email Links or the Document

Email a Link to other DataViewer Users

DataViewer has an innate ability to send links to files in DataViewer without the need to send the actual files. Increased document security reduces network traffic and reduces space needed to store multiple copies of a document.
Two different types of links can be created. The DVL file is used to launch the desktop interface for DataViewer a web link can also be created that will launch Dv Web.
The recipient will receive an email with a small attachment (DVL Link) and a Dv Web URL link, which when clicked will open DataViewer with the documents that you would like to be viewed. The email recipient must have DataViewer or access to the Web version of DataViewer.

Reporting

Reports

Customisable using our internal report writer or Crystal Reports. Report on any combination of database fields and calculate operations in the DataViewer database. Standard reports include Audit History, List Results, Workflow Status, and more. Customised reports can be designed for percent complete or any document related reports currently generated by your organisation.

Audit Trail

Captures and reports on user events and actions.

CAD Specific

Compare
Images

Overlay and compare DWG, DGN, PDF, JPEG and more! You can easily view changes between two drawings in seconds without opening the files side-by-side and trying to figure out what has changed. View all versions of a drawing in a search, then tag two versions and compare them in the viewer.

Reference File
Management

Easily identify and manage AutoCAD and MicroStation drawings with their associated reference files and the location of the xRefs.modification to the actual software code.

Binding

Prepare packages of documents and drawings and select the many options available such as binding the Drawing xRef prior to sending them out via the DataViewer automated transmittal feature.

Technical

IT Infrastructure

Network configuration is the most flexible you will find. Manage documents from a single hidden repository or from multiple servers and hidden locations. Force users to use uniform directories with DataViewer’s required database fields and file moving automation. Synchronise databases in multiple locations and enjoy the side benefits of backup and redundancy. LAN/WAN optimisation is an option as well.

Native File Storage

Does not store the actual files inside the database (as a binary object BLOB) or inside a database vault, instead the native file is always the native file. DataViewer simply stores files into pre-configured file share locations accessible to the user only through DataViewer.

Managing critical documents is not simply accomplished through directory structures within Windows Explorer and associated spreadsheets. These stop gap approaches are quickly cumbersome and often result with multiple copies, versions and revisions of the same file – everywhere except where you need it.

That’s why the DataViewer solution can be pre-configured in “Quick Start” packages, so that implementation can be fast and easy.

Quick Start

Pack 1

Includes:

  • The complete, full featured DataViewer software, with web server capability for remote document access
  • 5 concurrent users*
  • Two days of support for set-up, configuration and training on your company owned server**
Ask us how to get started
Ask us how to get started

Quick Start

Pack 2

Includes:

  • The complete, full feature DataViewer software installed on your server (thick client) for local network access only
  • 5 concurrent users*
  • Two days of support for set-up phase, configuration and training on your company owned server**

* 5 concurrent licenses on average supports up to 20 users accessing DataViewer at the same time based upon 1 to 4 ratio average.
** Client must provide the necessary connections for remote access to their servers.

Start using a system that supports your business

DataViewer’s document control features can be yours with ease…

Ask Us How